REMOTE- Executive Assistant File Clerk (DAY OR NIGHT SHIFT)

November 13, 2025

We are seeking a highly organized, detail-oriented, and proactive Remote Executive Assistant File Clerk Intern to support our executive team. This internship is ideal for someone looking to gain real-world administrative and executive support experience in a fast-paced, virtual work environment. Key Responsibilities <ul><li>Provide remote administrative support to executives, including calendar management, email correspondence, and task coordination</li><li>Schedule meetings, appointments, and video calls across multiple time zones</li><li>Prepare and edit documents, reports, and presentations</li><li>Conduct internet research and compile information as requested</li><li>Administrative & Executive Support</li><ul><li>Manage calendars, schedule meetings, and coordinate appointments across departments.</li><li>Track due dates and associated work projects, ensuring timely follow-up and project completion.</li><li>Communicate effectively with internal and external stakeholders.</li></ul><li>Academic & Program Support</li><ul><li>Audit Canvas LMS course shells for upcoming semesters.</li><li>Support quality assurance processes and compliance with course materials and program delivery.</li><li>Assist with practicum placement coordination and documentation.</li><li>Support HR processes for new faculty onboarding.</li></ul><li>Project & Data Management</li><ul><li>Working independently with self-directed oversight of project details and timelines, ensuring alignment with strategic goals.</li><li>Calculate data, develop reports, and maintain accurate records.</li><li>Utilize Microsoft Excel and Office 365 suite products for data tracking and reporting.</li><li>Leverage Microsoft Copilot tools to enhance productivity and workflow.</li><li>Comfort with evolving digital tools and platforms.</li></ul><li>Collaboration & Communication and Interact professionally across departments and with external partners.</li><ul><li>Provide excellent customer service, student, faculty, administrator, and public relations support.</li><li>Communicate effectively with graduate administrators, students, and faculty.</li></ul><li>Assist with organizing digital files and maintaining databases</li><li>Help with personal assistant tasks (e.g., booking travel, reservations, or follow-ups)</li><li>Attend virtual meetings and take clear, actionable meeting notes</li><li>Communicate with internal team members and external contacts in a professional manner </li></ul>Requirements <ul><li>Currently pursuing or recently completed a degree in Business Administration, Communications, or a related field</li><li>Excellent written and verbal communication skills</li><li>Strong organizational and time management skills</li><li>Comfortable with remote collaboration tools (e.g., Google Workspace, Zoom, Slack, Microsoft Teams)</li><li>Detail-oriented with the ability to multitask and meet deadlines</li><li>A proactive attitude with a willingness to learn and take initiative </li></ul>Preferred Skills (Bonus, Not Required) <ul><li>Familiarity with productivity tools like Trello, Asana, Notion, or Calendly</li><li>Experience working remotely or in a virtual internship</li><li>Basic knowledge of social media or content creation </li></ul>What You'll Gain <ul><li>Hands-on experience supporting executive-level professionals</li><li>Exposure to business operations, project coordination, and remote workflows</li><li>Mentorship and career development opportunities</li><li>A letter of recommendation upon successful completion of the internship </li></ul>Desired Experience <ul><li>Minimum of 1-2 years of experience in a similar position</li><li>Experience working in a fast-paced environment</li><li>Experience supporting multiple executives or managers </li></ul>Salary & Benefits <ul><li>Salary Range: $45,000 - $100,000 per year</li><li>Remote work opportunity</li><li>Health insurance benefits</li><li>Paid time off</li><li>Career development opportunities</li></ul>

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